The challenge
Shift attendance timesheets were transcribed by hand. And validating that information was so costly that staff worked additional shifts dedicated solely to validation: matching names, reconciling hours, checking supporting documents.
Even then it wasn’t enough. Review was done by sampling, and the company paid shifts that had never been validated. Transcription errors, mismatched names and misrecorded hours surfaced late — or never.
The solution
We automated the full timesheet cycle:
- Automatic transcription of attendance timesheets, no manual data entry.
- Validation of documents and names against the company’s official roster.
- Shift analysis made easy: irregularities, inconsistencies and exceptions are flagged for review.
- Payroll sheet generation from information that has already been validated.
The team stopped transcribing and cross-checking: today it only handles the exceptions the system flags.
The results
- Validation went from sampling to 100%: no timesheet is paid without being validated.
- Zero additional shifts spent on validation — that time went back to the operation.
- Shift analysis and payroll sheet generation went from hours to minutes.
The company stopped paying blind: every shift paid is backed by a validated timesheet.
What’s next
With shift data structured and reliable, the next step is getting ahead of problems: early alerts on recurring inconsistencies and per-site dashboards, moving from validating payments to fixing scheduling issues before they cause errors.