The challenge
Many service contracts renew on their own if nobody revokes them in time. The information to prevent it exists — the automatic renewal clause, the next renewal date, the maximum revocation notice, the expiration of the related policies — but it lives buried inside each PDF. Without a system that warns in advance, the deadline passes and the contract renews for another year without anyone having decided it. And cancelling late is expensive: another year of a service no longer needed, or an expired policy nobody renewed.
The proposed solution
An extension of our AI contract matrix, already in production as a real case:
- On top of the fields already extracted — automatic renewal, next renewal, maximum revocation notice, policy expiration — we build automatic alerts with the lead time each contract requires.
- A decision calendar shows which contracts require a decision, when the revocation window closes and who is responsible.
- Automatic escalation if the decision is not made before the critical date.
Expected results
Preliminary figures, subject to the ongoing validation:
- 0 unwanted automatic renewals — the concept’s target.
- 100% of contracts with active expiration alerts.
- Every renewal becomes an informed decision, not a calendar accident.
Status
This concept is under validation with real operations that already use the contract matrix. The metrics are design targets; we will confirm them with measured results.