Document intake and validation
Supplier, customer or case-file documents: received, classified, extracted and validated automatically against your business rules.
Services
Process automation
with artificial intelligence
We automate the processes that consume your team's time today — document intake, validations, email, reconciliations — applying AI where it adds value and re-engineering where it's enough. For banking, insurance and enterprise operations.
What we automate
End-to-end processes,
not isolated tasks.
Email that becomes workflow
Your inbox stops being a manual queue: every email classified, prioritized and routed — complaints, invoices, contracts, payment requests.
Transcription and cross-checking
Timesheets, forms and physical records digitized and cross-checked against your databases: from sampling to 100% verification.
Reconciliations and reports
Invoices against purchase orders, records against payrolls, inputs for regulatory reports — prepared automatically.
Document generation
Letters, certificates and communications generated and sent minutes after the triggering event — not days later.
Agents that execute
When the process requires decisions, we deploy AI agents that validate, consult your policies and execute the next step.
How we work
From diagnosis to production,
no leaps of faith.
01
Diagnosis
We audit the real process — not the manual's version. We identify where AI adds value and where re-engineering is enough.
02
POC in 2–3 weeks
A working proof-of-concept at a fixed cost, using your real documents and rules.
03
Production
Integration with your systems and your email (Gmail, Outlook, IMAP), with audit-ready controls and traceability.
04
Evolution
We measure the time given back and extend the automation to neighboring processes.
Real results
Related case studies
In productionServices company — supplier management
Bulk supplier validation: from 8 days to 4 hours
A services operation with 4,000 suppliers automated document intake, validation and onboarding with AI: review time dropped from 8 days to 4 hours.
8 days → 4 hoursreview and response time per supplier1 month → 1 weekvalidation of 4,000 suppliers
Read the case In productionServices company — shifts and payroll
Shift timesheets: from sampling to 100% validated before payment
A services company automated timesheet transcription and validation: 100% of shifts are now validated before payment, with zero extra validation shifts.
Sampling → 100%timesheets validated before payment0additional shifts spent on validation
Read the case In productionFinancial institution — disbursements
Post-disbursement welcome letters: from 8 hours a week to 30 minutes
A financial institution automated post-disbursement welcome letters: from 8 person-hours a week to 30 minutes, with delivery in minutes instead of days.
8 h → 30 minweekly team effort1–3 days → 1–120 minletter delivery to the customer
Read the case FAQ
What we get asked
before starting
How much does it cost to automate a process with AI in Colombia?
It depends on the process and the systems involved. Our entry point is a fixed-cost POC of 2–3 weeks — typically between COP $9.5M and $19.5M — that validates the case with your real documents before any production investment.
How soon do I see results?
The POC delivers a measurable result in 2–3 weeks. In production, cases like bulk supplier validation went from 8-day reviews to 4 hours.
What systems does it integrate with?
We read and process email in Gmail, Outlook and any IMAP mailbox, and we integrate with your internal systems via API. If the process lives in documents, DocCoreX processes them without rigid templates.
Do I need perfect data to start?
No. We work with documents and email exactly as they arrive today — that heterogeneity is precisely what AI extraction solves.
What about the confidentiality of my information?
We operate under confidentiality agreements and data is processed for your operation, not to train third-party models. Full traceability is kept audit-ready.
Your operation has dormant time.
Let's wake it up.
Book an initial diagnostic. We leave the meeting with at least one concrete improvement opportunity identified.